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[SCP08] SCP Planning Thread

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[SCP08] SCP Planning Thread
Post By seraphik. 03/05/08, 06:21 pm

[SCP08] SCP Planning Thread Scplogo-1


Aura edit:
Okay poll time, for SCP, I know its far away but just wondering, whats your plans...
are you coming for just one day (it'll be Saturday) or coming for the campout (campout means Saturday, stay the night in a hall, and return Sunday afternoon/evening)... do you even know yet?


~~ seraphiks original post: =3

okay, this thread is much more versatile for what we need etc. 8D SO UM. YEAH. this is where we're going to be planning, exchanging info and stuff, so keep an eye here.

WHAT WE HAVE SO FAR.

dates; tentatively the 30th of august (saturday). if it rains on saturday, then it will be the 31st (sunday).
location; timaru. where exactly we're not certain yet, but a park of some sort i'm assuming.

ACTIVITIES

SUGGESTIONS PLX. I AM KEEN FOR A GIGANTIC PASS THE PARCEL (because for those that know me, they'll know i'm obsessed with pass the parcels.)
there will be various prizes during the day for different things, which will be decided at a later date.

(ange plz come halp)


Last edited by seraphik on 09/06/08, 04:38 am; edited 1 time in total
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Re: [SCP08] SCP Planning Thread
Post By IcyRose. 03/05/08, 07:54 pm

Looks like I'll need to apply for time off to come then. Thankfully, August is a nice fair ways away so it shouldn't be too much of a problem.

In terms of activities, well from my limited knowledge of the last WCP there was much dancing (seems to be the trend now with cosplay, it's either the Hare Hare Yukai, Carmelldansen or Lucky Star dance) and mass photoshoots and with the ACP there was a struggle battle, I suppose we could have those.

Also, considering the whole winter-ness of this picnic though, we should try do something..... wintery. Not sure on what that would entail though.
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Re: [SCP08] SCP Planning Thread
Post By Bridget. 04/05/08, 05:30 am

We should have something inside the pracel that anime/manga related

And it sounds awsome

and tug of war
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Re: [SCP08] SCP Planning Thread
Post By Tamoo. 04/05/08, 05:38 am

I want to come! D:
....*no moneys*
........
;______; *weeps in emo corner*
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Re: [SCP08] SCP Planning Thread
Post By Bridget. 04/05/08, 06:05 am

No dont cry tammy its ok
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Re: [SCP08] SCP Planning Thread
Post By Duckeh. 04/05/08, 06:17 am

GET A JOB TAMMY. Jeez. D=<
xDD <3
I'll probably have to in order to come~ ;-;
OH NO.
Responsibility~ xP

Meep. So...
If it rains on Sunday could chu organize a back up thing [Like playing um.... in a mall? DUNNO, LULZ.]

Ermerm~ At ACP we brought waaaay too much food~ xD
>Justremembered<
Uhhh~ It relates SOMEHOW.

W00t!
PASS TEH PARCEL <3
Keen! 8D
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Re: [SCP08] SCP Planning Thread
Post By Suixelo. 04/05/08, 06:33 am

lawl I have a job but I've got to save for Japan and everything to do with Uni. ksdjlasd. But I want to come too! *chucks stuff on trademe*
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Re: [SCP08] SCP Planning Thread
Post By Auroa. 04/05/08, 08:34 am

I'll talk to my aunty (whose like a organiser of lots of things in Timaru where she lives) about... well everything. And also some good places to have it, Nox and I were thinking the park where they hold the carnival but yeah.

Prizes
I have a zillion prizes to give out dvd/manga/figures whatever... and also my heh.heh. booby/trick prizes heh.heh.heh.
So they can be given out for rewards for games, as well as (for booby/secret prizes) reasons only known to the organisers (heh.heh.heh.) as well as or also, if we want a cosplay contest even?
Its up to everyone what they want =3

Games
anything... here's the list of possible ones
http://forum.cosplay.co.nz/other-events-f29/cosplay-games-t88.htm
I'm gonna buy/bring a megaphone and external speakers so we'll have music set.

time
next what time are we wanting this?
I'd love to have an all day thing, cause really when are we gonna do this next? I wanna make the most of the day. But then again, I know those down south will have at least a 3 hour drive...
so hmmm somewhere along the lines of 11-5?
then if we want go into town for dinner or to look around or whatever.

timetable
basically just throwing them out there, in no particular order... (we'll probably have a actual timetable with times ><' later on o'course.)
~ FOOD
~ free time
~ photoshoots
~ games
~ skits? contest? etc

the plan for if it rains
...Well. The raindate is set for the 31st ... which is the next day.
I mean if it rains both days then its kinda screwed, we could have another rain date set for the next Saturday... but then we're just gonna end up delaying it week after week and thats gonna stuff everyone up... in terms of getting days off work, or flights etc etc
I'd rather do something, then nothing at all.
Going to a mall or something is fine, but then... almost not worth it when you think of the travel/petrol/planning etc not to mention a possible 20+ cosplayers in a mall?
So how about researching hall hire? (I'll ask my aunty about it anyway...) though everyone will have to pay say $5 or so ... iunno about prices but yeah to hire it.
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Re: [SCP08] SCP Planning Thread
Post By Willuknight. 04/05/08, 10:05 am

You can probably get a hall for that sort of hours for $20 - $50 or so.

AFAIK, there are no malls in Timaru. Not really much to look around either.
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Re: [SCP08] SCP Planning Thread
Post By Bridget. 04/05/08, 10:20 am

Wait i Have a question, well the picnic be over 2 days as in we will need accomadation or well it only be over one ?
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Re: [SCP08] SCP Planning Thread
Post By Bridget. 04/05/08, 10:22 am

Oh wait, just read another post and stuff, So disregard my last post
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Re: [SCP08] SCP Planning Thread
Post By Auroa. 04/05/08, 02:50 pm

teeheehee...

Cosplay campout anyone? Razz

Lol tempting oh so tempting.
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Re: [SCP08] SCP Planning Thread
Post By Lavi_x. 04/05/08, 03:04 pm

Camping in cosplay would be great.
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Re: [SCP08] SCP Planning Thread
Post By Bridget. 04/05/08, 04:13 pm

yes it would be lol,
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Re: [SCP08] SCP Planning Thread
Post By Willuknight. 04/05/08, 04:26 pm

theres a fairly good camping ground just outside of timaru as you come in from the south, it has cabins as well.
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Re: [SCP08] SCP Planning Thread
Post By seraphik. 05/05/08, 04:32 am

THAT WOULD BE SO INCREDIBLY AWESOME. cosplay AND a slumber party! (really, i just see this as an opportunity for two cosplays.)

... i am so tempted. what about you guys?
and what sort of price would it involve?
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Re: [SCP08] SCP Planning Thread
Post By Auroa. 05/05/08, 04:56 am

lol, people are keen for that idea? AWESOME! ^^

dont forget though winter... though if we did the cabin thing...
so we're just talking camping ground or holiday park right, not hotels and motels...

hmm... um um... iunno about prices, I can ask...?

this could work, and if it did, it would be totally awesome.

well... we gota think, price for transport/petrol, price for accomodation and price for food.

umm should we start a poll vote or something? 1 day picnic vrs campout (iow 2 day picnic lol) ... wait a minute... hahah... Then again...in any case... those that only want a 1 day picnic can go home after day one, where is the rest just stay on.
Um... have to organise transport a bit more though. But yeah.
LOL EITHER WAY IT CAN WORK.

I'm sold.
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Re: [SCP08] SCP Planning Thread
Post By seraphik. 05/05/08, 05:08 am

i think we should only do the campout if we have cabins to stay in, just to think about fragility of costumes/coldness/comfort. y/y? 8D
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Re: [SCP08] SCP Planning Thread
Post By Auroa. 05/05/08, 05:12 am

Yeah, lol I just keep thinking winter~winter~ but agreed.
Unless people wanna tent they can hahah.

...grr winter... but ahahah, its like the end of winter really but still...

and lol I love how some no most, of these sites dont tell you the prices ><'
I might talk to my aunt about this, she does campout thingies so I'm sure she'll have a better idea at um whatever it was I was gonna type.

I wonder just how many could do this idea, in terms of being allowed (like parents worrying about safety) and also moneys... but yeah.
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Re: [SCP08] SCP Planning Thread
Post By jpwise. 05/05/08, 05:41 am

Edit: lol, that'll teach me to take so long writing up a post (and getting distracted by phonecalls). Aura's already highlighted some of the issues, but below was the post I'd written anyway.

---

Just to get the ball rolling and suggest a few ideas for organising it (i'm an ideas person - not necessarily an organised person).

Out of the people interested someone's probably going to need to collate the following from people who are interested in going:
Who?
How old - parental consent/any problems there?
Travelling direct, or otherwise as below:
Where are you (nearest main centre/town)?
Can provide own/others transport?
Have full drivers license?

A bus trip would be cool, but if everyones too spread out you're going to need to at least get people to central points for the trip. Likewise since there's people coming up from Dunedin to Timaru, and from Christchurch (/?further north?) going down to Timaru there's going to be two halves to the planning, and two buses, and/or travelling groups. If a full bus isn't feasible I'm relatively certain the peoplemover vans (6-12 people ish) can be driven on a full drivers license without a passenger endorsement (as it's not commercial use).

If accommodation and/or transport is booked in advance as a group, paying in advance/instalments/deposit is probably also going to be a pre-requisite to make sure you don't get half the 'definites' pulling out at the last minute because they can't afford it. If there's paying in advance/deposit etc it means someone will have to be chosen to look after the money (treasurer type person).

Plus of course sleeping arrangements if people stay overnight. If everyone knows each other and is comfortable it's not an issue, but I can easily envisage problems cropping up. ie: mixed/single gender in a 6 bed cabin, etc.

Not throwing a spanner in the works by any means, just highlighting a few logistical problems to overcome first, and then everything else should be pretty smooth. :)
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Re: [SCP08] SCP Planning Thread
Post By Auroa. 05/05/08, 07:10 am

^^

itsallgood, somethings I hadn't put...
~everyones input is totally appreciated =D

afaik, we have those in Christchurch and those in Dunedin, atm I dont know any cosplayers living outside the two cities.
so for transport, I assume seraphik will organise those down south in Dunedin, and moi for Chch. Depending on whether its bus or van (yeah I was looking at vans yesterday... which might be a better option.)
I'd say we'd all meet in the square. I only know a few people out of the ehhh 15+ cosplayers here in Chch that have a full license.

I dont think everyone will be able to do the campout idea (if we go ahead with it) so gota be prepared to organise transport back for them, ontop of for those coming back the day after, as well.

You're right about the pre-booking thing, I haven't gotten that far in the planning. I'm still trying to figure out the price range (damn these sites not showing us, there's all this stuff about online booking but no prices >< =B)
Yeah I too was thinking of the sleeping arrangements, so far all the cabins I'm coming across are like 4 bed ones.

I really wanna find a notsoexpensive hall... just incase it rains >>'
but someone told me it could be $100-200 oO'
probably depends on when, where and how many...

ehhh lotsa research XD
I'll contact my aunt as soon as I can, to ask about parks/cabins/halls etc
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Re: [SCP08] SCP Planning Thread
Post By jpwise. 05/05/08, 07:37 am

k, just out of interest and to see what I can find out I've already made a few phonecalls to get some rough guesstimates on prices. Also to cover the bases I've flicked an email to intercity to find out what their coach rates are for groups since their websaver fares are only $14 pp from ChCh -> Timaru, but apparently limited seats etc, etc. Aura: Give me an IM later if you want and I'll pass on what I've go so far. Haven't checked accommodation side of it at all yet.

Would need to know how many people are keen before going too far with planning.
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Re: [SCP08] SCP Planning Thread
Post By Auroa. 05/05/08, 10:39 am

Ooooh thankies muchly jp =D
will do has done xD

yeah thats the thing, even though we have several keen they're either not in the thread or not on the forum, so looks like I gota hunt everyone down and see >_<'
um... also since its so early lots we'll probably be unsure.
gah tricky.
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Re: [SCP08] SCP Planning Thread
Post By Bridget. 05/05/08, 11:04 am

Omg that idea is pure win

COSPLAY CAMPOUT

i am so keen for it
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Re: [SCP08] SCP Planning Thread
Post By Ryans-cupcake. 05/05/08, 11:33 am

with out reading the long posts in this thread.
Cosplay camp out would be awesome. Although we can't do it in cabins. We have to be in tents. It's the only way to do things. And we have to be in the middle of no where.

It would just have to be in summer.
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