[AUCK] Relay for Life tem wanted :) march 3-4 (overnight)

By neimhaille. 02/02/12, 07:23 am

Another chance to do a good deed :)

http://www.relayforlife.org.nz/event/event?EventID=128

Saturday 3 March 2012
Millennium Institute of Sport & Health Antares Place Mairangi Bay Auckland
Opening Ceremony and Survivors Lap of Honour - 3.45pm
Relay starts - 4pm
Candlelight Ceremony - Dusk (approximately 8.45pm)
Big Breakfast - 7am
Relay finishes - 10am
$200 to register a team of up to 10 members, extra members $20.

Attending:
Michaela- Shaak Ti

Hi everyone,

Being friends with members of the RL in South Australia, I have been really inspired by their tremendous effort with the Relay for Life in Australia. After being made aware we do have these events in NZ I really wanted to get a team together to support the NZ charity linked to it (The Cancer Society of NZ).

I'm trying to get a team together of all the Star Wars groups in NZ (501st, rebel Legion, FF, SWNZ any other random SW fan who would like to be part) and would love to see the Empire represented by any members of the 501st who would like to join in.

I am also asking any CNZ cosplayers if they would like to attend as we have costumes and t-shirts etc :)

So What is it?
It is an over night vigil for those who have been lost to cancer and to raise funds for the Cancer Society to help raise awareness of the disease and to help families.
The concept of Relay For Life began in 1985, when Dr Gordon Klatt, a surgeon and American Cancer Society volunteer, ran and walked 81 miles on a local track for 24 hours. He raised $27,000 for the American Cancer Society. From his experience the Relay For Life event evolved. Today, Relay is the world's largest cancer fundraising event in 23 countries around the world. It is also the American Cancer Society's signature programme for advocacy and cancer awareness.

So we as a team will keep a baton moving around the track all night, how many laps we do is up to us, how many on the track at a time and how fast. So it is suitable for all of us even though with other health issues :) I have been training for the last month to make sure I can keep up!

We will be doing this as a regular team not as entertainment etc, hopefully we can do more next year but at this stage it's more about the charity and getting familiar with it on their ground :)
However Maureen is glad to have us and other teams also come in costume and decorate their tent :) So we will have some fun with that I'm sure ;)

I will be registering the team name Rebel Empire Alliance in case you are unable to participate but would like to support the team :)

If you are committed and able to participate please leave your name here.

Oh yes the registration fee has to be paid up front when you register so I'll be doing that tonight/tomorrow morning to give enough people a chance to reply here. I can't afford to cover it all myself so each member who signs up please remember to get me $20 asap :)

Once registered there will be a page to direct friends and family and members of the legion to so they can sponsor us- note all of these go directly to the Cancer Society, they are not to pay us back our fee ;) So the page is secure and we don't have to handle any cash. We will also be able to see our tally :)

So:
TL;DR relay in costume overnight March 3 to raise funds for the Cancer Society. Serious charity but the relay will be fun and we are able to wear our various SW costumes.
We get to raise funds as well as contribute funds ourselves so it's all give give give :)

Fees paid:

Fees owed:

Funds raised:

By TinTango. 03/02/12, 07:50 pm

I did RFL a few years back with a hospital group- it was lots of fun!
We camped out in a tent overnight, lots of gossiping, playing guitar and music, had an all day Barbie, and awesome brekkie the next morning.

Sadly, dont think I can fly back for this one, but will make a donation once you guys are registered. Its for a good cause.

And good on you for training MDB! I think I did like an hour here and there, but mostly was just the reserve for when people wanted breaks. May the Force Be With You!

By fleyer. 04/02/12, 02:50 pm

Sadly I'm not in Auckland either but I do hope you manage to get some people to come along. It is a good cause.

thumbsup

for you guys!

By neimhaille. 13/02/12, 06:49 am

http://www.relayforlife.org.nz/index/donation

Totally understand guys :)

If anyone is able to sponsor us (well me at this stage) please use the link above :) We are in the North Shore event and then Rebel Empire Alliance :)

I think you can sponsor the team or an individual but I'm logged in right now so don't want to get too clicky around the pages!

Yeah, the training has been hard, luckily it is endurance over a set time than a marathon or sprint!

By Jace-y. 13/02/12, 12:54 pm

This sounds like fun! C:

I COULD join since it doesn't take me too far to walk to Millennium, but it depends if I'll be packed with homework or not. Then again, I might have work on that day.

I'll sign myself up as maybe! C:

By TinTango. 13/02/12, 05:09 pm

Alright! Just made a donation now. How's your team coming along? Do you have enough numbers to go through the night?

By neimhaille. 14/02/12, 06:58 am

*hugs Tim* You are amazing!

There is a bare bones crew so far, and no one else has put themselves in the list. I can walk for an hour at a time though so if it comes to that...

Jace-y that would be awesome if you could :) Give our small core a chance to have a breather :) Send me an email address you feel comfortable sharing and I can send you an invite :)

Team cut offs are this Friday but there is still the chance to join on the day :)

By neimhaille. 01/03/12, 07:48 am

Thank you! I have been receiving donations from CNZ members and it's lovely :) Seriously any amount is amazing. I'll be making a donation tomorrow to try and get an even number ;) I like order...

http://www.relayforlife.org.nz/index/donation?DonationTeamID=3464&DonationEventID=128
You can choose to donate in the name of a n individual member or the team :)

So the meeting notes for anyone who may be able to attend on the day even for short while:

WE HAVE 45 TEAMS ENTERED FOR THE AUCKLAND NORTH SHORE RELAY

BANKING
PLEASE BANK ALL YOU HAVE IN HAND BEFORE THE RELAY
Banking Instructions – please bank any remaining fundraising with your team’s coded deposit slips at the National Bank. Please complete and return the banking record and donation sheets to the Cancer Society at PO Box 1724 Auckland whenever you make a deposit to the Cancer Society bank account. We need these submitted ASAP to enable us to issue receipts and reconcile bankings.

Team Roster Sheet – to help set up your team roster. You will get team lap sheets on the day at the team captain’s meeting
(given we are a small team we may have to fill this out as we go.)

Candle Tribute Bags – bags are available here tonight for $5 each. Candle bags will also be available from the large tent in the middle
of the field at Relay
(If anyone would like one of us to place a tribute bag on their behalf please send me a PM. I know I have a few I wish to place myself.)

We will have staff on hand on Saturday from 2pm to 5pm to take fundraising at the event

T SHIRTS and WRISTBANDS
T shirts and wristbands that have not already been collected are ready for collection tonight.
If t shirt swaps are required please do this within your teams.
A reminder that wristbands must be worn at all times by registered team members. No wristband = no breakfast

[TENT SITES
All tent sites will be clearly marked and signed.
All sites must be clear before Sunday 2pm.
Please stay within your tent size – all tents, gazebos, pegs, guy ropes to fit within the 10m x 6m space
No open flames or cooking permitted at tent sites
No tent pegs on any marked lines (irrigation, sprinklers etc)
Please do not remove any of your camping equipment from the field prior to the finish of Relay
Please count your tent pegs – the number in and the number out
Don’t forget to theme your tent site and dress up – prizes for best dressed and best themed
(which is why the banners would be so handy ;) And we can get ideas for next year!)

ENTRY
Entry to the Relay site will be from the Millennium car park
Unload your vehicles by the gate and then move your car immediately to the car park to allow other teams to unload.
Volunteers and a quad bike & trailer will be available to help you to your site.

SET UP DETAILS (Saturday 12 noon – 3.30 pm)
Set up is from midday not before. Set up must be complete by 3.30pm

Suggestions for you to have on site: rubbish bags, recycle bin (if you bring them then you can take it away please), tent, gazebo, ground sheet, camping table, chairs, chilly bins, water (limited water taps on site), white board & markers, wet wipes, toilet paper, kitchen roll, torch, warm clothes for those staying overnight, crockery and cutlery for breakfast.

VEHICLE PARKING
Car parking will be available.
Please do not park in restricted parking spaces, or at the unloading zone once you have unloaded your car.
Parking will be signposted and volunteers will be on hand during setup times.
Please do not block any emergency access at any times – you will be towed.

ACCESS
Visitors are welcome to join you at Relay, however they will be asked to leave after the Candlelight Ceremony at 10pm. They are welcome to return after 7am on Sunday.
[/i]
BATONS
Batons will be handed out at the team captain’s meeting prior to Relay at 3pm. The batons will be logged against your team. Please ensure you return the batons to the Relay Hut after Relay finishes on Sunday.

LAP COUNTING
Lap counting sheets will be given to team captains on the day. Prizes for the team with the most laps averaged by number of team members. A representative from each team to bring updated lap counts to the Relay Hut at announced intervals.
Only count the laps of registered team members.

THE GRASS
Please advise your teams that nothing is to be emptied on the grass e.g. hot water, left over coffee, food scraps, BBQ embers etc. “Love The Grass”.

PROGRAMME OF EVENTS
The opening ceremony starts at 3.40pm followed by the survivors` walk at 4.00pm and then the Relay. The candlelight ceremony is at approximately 8.45 pm and we will appreciate silence for this event. There will be a short closing ceremony at 10am. A full programme, including entertainment will be handed out at the onsite Team Captain meeting.

SURVIVORS’ LAP OF HONOUR
The opening lap of Relay For Life is dedicated to cancer survivors. We honour survivors for their courage, strength and victory over cancer, as they lead the way in the first lap of the event, Supporters are welcome to join them. The rest of the teams follow behind – please do not overtake the survivors in the Survivors lap of honour.

RUNNING LANE
At 4.30pm (half an hour after the start) the outside three lanes will be coned to form the running lanes. These lanes are for RUNNING ONLY. Walkers, prams and strollers should use the inside 4 lanes. The running lanes will be removed at approximately 9.30am on Sunday (half an hour before the closing ceremony). This is to make room for all team members to take part in the last hour of the event.

BARBEQUES
No BBQs or cookers are to be used at individual tent sites. There will be communal BBQs available for use. While some fire extinguishers will be available if you have access to one please bring it along to assist with overall safety. Do NOT put anything onto the grass

WATER
Boiling water for flasks will be available in the building underneath the stage. There are also three taps around the track – precise locations will be advised on Saturday. Bring a black marker pen to name team members water bottles

BREAKFAST
Please advise your team members to bring a mug, dinner plate and/or dessert plate and eating utensils for each person. Breakfast is from 7am. Only registered team members wearing wristbands are eligible for breakfast.

RUBBISH
Please be tidy Kiwis and use the rubbish bins provided. It would be appreciated if you could take away your rubbish in the rubbish bag provided to each team.

ST JOHN
St John Ambulance will be in attendance. Your own first aid kit, especially for blisters, cuts, etc would be useful.

SECURITY
Please, leave valuables at home, however a small amount of cash is handy for onsite fundraisers.
Security guards will be patrolling for the entire Relay.
When someone leaves/arrives at night 2 people should accompany them to the car park

TOILETS AND TORCHES
Toilets are underneath the stage, in the toilet block on the hill. There will also be portaloos available. Portaloos are not lit, a torch or lamp for night visits is a good idea. Half the portaloos will be closed for use until midnight. At midnight the toilets that have been in use will be closed, and the ‘fresh’ toilets opened.

GENERAL POINTS
This is not a competitive event but there will be team and individual spot prizes.
Cancer Society volunteers will be handing out a questionnaire for those team members who would like to stay in touch with Cancer Society news.
Spot prizes will only be given to those team members who are SunSmart – remember to Slip, Slop, Slap and Wrap
Event crew in purple shirts or CS vests should always be able to help you.
Please clear up any broken glass should you have a breakage.
No dogs except for registered guide or service dogs.
Please do not leave any dogs in cars in the car park.

CANCELLATION
If the weather looks bad and you suspect that Relay For Life may be cancelled or postponed we will be providing information via our voice mail system & radio. The most up to date information will be recorded on 09 308 0240 or 09 308 0169 or listen to More FM (91.8). The decision will be made at 10 am. Please note that we will not cancel because of rain but may do if there are high winds.

LIVESMART – SMOKEFREE, SUNSMART EVENT

NEXT TEAM CAPTAIN MEETING, on the day at 3pm, adjacent to the Relay Hut.

[AUCK] Relay for Life tem wanted :) march 3-4 (overnight) Th_r4lmap

[AUCK] Relay for Life tem wanted :) march 3-4 (overnight) Th_r4lmap

We are at E8 so fairly close to the BBqs and the water and the exciting tent and activities area ;)

So things we all need to bring for our personal supplies:
Torch, mug, plate/bowl, water bottle, cutlery, sunblock, costume, civvies, deodorant, toothbrush and toothpaste. Own supply of sticky plasters and any medication/splints etc. needed.

Shared:
thermus flasks (I haven't been able to get hold of the giant one and it may not be a good look rocking up to the communal hot water with it anyway!) So good sized 2-4 cup thermus's (thermii?) would be good :).

I have plastic tumblers and "wine glasses" so will also bring a bottle of not real bubbly so we can toast at the finish and not all pass out ;) )

Rugs/ground sheets etc:
I have a woollen underlay which I may be hogging but if there is an air mattress it can go over that for any naps that are needed. It kind of looks like a Wampa skin so please don't let me get ideas between now and then.

Seating:
A mix of ground cushions and seats would be great. I am sure I had some fold up outdoor chairs too.

Coverage:
extra ropes and tent pegs for Just In Case, to help keep the gazebo and tables grounded in case of periodic wind.

Food and drinks:
Chilly bins: I have a few cooler bags but no bin so am a bit useless there. I said I'd bring Milo and I mean that. Might be able to bring in some coffee sachet things.
Not entirely sure what is ideal for an endurance even but we want to maintain energy levels through the night so I'm thinking nibbles as most of us haven't been doing the whole marathon prep with rotating carbs and proteins ;)

Fruit juice would be good, and little sarnies and fruit I suspect.

First Aide Kit. I have a semi crappy one, but it has scissors. If anyone has a fully kitted kit and wouldn't mind bringing it that would be great :)

Site Decoration: Anything we can do to give the tents a SW feel would be great! SWTOR has been full of tents and such at all the outposts (a lot of side opening A frame actually).
Probably not aiming for winning the best site at this stage given we have no idea of what is normal ;)

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